Administrative Assistant

Job Title: Remote Administrative Assistant

Location: Remote (Open to candidates worldwide)

Start Date: 5th August 2024

Company Overview:

The Ark HQ™ provides innovative compliance programs training solutions specifically designed for schools. Our focus areas include AI, Cyber Security, Data Protection, and Health & Safety, empowering educators and administrators to create safe and effective learning environments. More details about our services can be found at The Ark HQ™.

Job Description:

Responsibilities:

1. Paperwork Management:

• Organise and maintain digital files, records, and documents.
• Handle all incoming and outgoing correspondence efficiently.

2. Invoicing:

• Prepare and send invoices, ensuring accuracy.
• Follow up on payments and manage accounts receivable.

3. Meeting Minutes:

• Attend virtual meetings and take detailed, accurate minutes.
• Distribute meeting notes promptly to all relevant participants.

4. Travel Arrangements:

• Organise comprehensive travel itineraries, including flights, accommodations, and local transport for team members.
• Ensure all travel plans are cost-effective and meet team needs.

5. Meeting Coordination:

• Schedule and book virtual meetings, ensuring all logistics and necessary preparations are in place.
• Manage virtual meeting platforms and ensure technical readiness.

6. Calendar Management:

• Maintain and update calendars for the Managing Director including management, coordinating and scheduling appointments to avoid conflicts.
• Prioritise appointments and reschedule as necessary.

7. Additional Administrative Tasks:

• Answer and direct phone calls and emails professionally.
• Order and manage office supplies remotely for team members as needed.
• Assist with the preparation of reports, presentations, and other documentation.
• Support team members with ad-hoc tasks as required.

Qualifications & Experience:

• Proven experience as an administrative assistant or in a similar role.
• Highly Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills (In your application tell me where I’ve made an error).
• Ability to work independently and collaboratively in a remote team environment.
• Familiarity with office management procedures and basic accounting principles is a plus.

Personal Attributes:

• High level of professionalism and confidentiality.
• Strong interpersonal skills and ability to work with a diverse remote team.
• Flexibility and adaptability to handle changing priorities and workloads.
• Proactive and self-motivated with a strong work ethic.

Benefits:

• Competitive salary.
• Opportunity to work in a dynamic and innovative remote environment.
• Professional development opportunities.

How to Apply:

Interested candidates should send their CV and a cover letter detailing their relevant experience and why they are a good fit for this role.

Job Types: Full-time, Permanent

Pay: €22,600.00-€35,333.03 per year

Benefits:

• Additional leave
• Sick pay
• Work from home

Schedule:

• Monday to Friday

Education:

• Advanced/Higher Certificate (required)

Experience:

• Administrative: 5 years (required)

Work Location: Remote

Application deadline: 07/06/2024
Expected start date: 05/08/2024