HR Coordinator (12 months Fixed Term Contract)

(12 months Fixed Term Contract)

Purpose of this role

We are seeking an energetic candidate to join the Irish Management Institute (IMI) as an HR Coordinator. In this role, you will actively contribute to the ongoing enhancement of HR processes and play a crucial part in supporting our comprehensive HR function. As a HR Coordinator, you will engage in a range of diverse HR tasks and projects, covering the full spectrum of HR responsibilities at a coordination level. Reporting to the Human Resource Business Partner, this position provides an exciting opportunity for someone starting their HR career to develop, contribute to continuous improvement and make a substantial impact within the dynamic environment in the Irish Management Institute.

This is a 4-day week role.

About us

Leadership. Its more than a job its a mindset. Its the capacity to inspire, empower and create new possibilities.

IMIs mission, and passion, is to equip leaders to build the future. We are world-class specialists in enabling and inspiring leadership performance. We challenge and support leaders to full their ambition unlocking their potential and giving them the skills to deliver exceptional performance.

Weve been shaping world-class executives for over seventy years. Founded by business leaders, for business leaders, and now in partnership with UCCs expert research faculty, we deliver intensively practical executive education that works in the real world. Our unique global rankings are a testament to our impact.

Any day spent at IMI challenges assumptions, deepens perspective and amplifies ability to lead. Do you have what it takes to work with IMI? Join us on our mission to equip leaders to build the future, and you will shape the future of leadership in Ireland.

We Grow Leaders

Key Responsibilities:

(This job description outlines the primary duties and requirements of the position. It is not intended to be an exhaustive list of all duties and responsibilities. IMI reserves the right to amend and change the job description as necessary)

Responsibilities:

Recruitment Support:

• Assist in job postings, candidate sourcing, and resume screening.
• Coordinate interviews and communicate with candidates throughout the hiring process.
• Collaborate with hiring managers to schedule interviews and maintain applicant tracking system.

Onboarding and Offboarding:

• Coordinate new hire onboarding sessions and assist in the onboarding process.
• Prepare new hire paperwork and ensure completion of necessary documentation.
• Conduct exit interviews and facilitate offboarding procedures.

Employee Relations:

• Serve as a point of contact for employee inquiries and provide support on HR-related matters.
• Assist in resolving employee issues and conflicts in a timely and professional manner.
• Maintain confidentiality and handle sensitive employee information with discretion.

Benefits Administration:

• Assist employees with benefits enrolment, changes, and inquiries.
• Coordinate with benefit providers and ensure accurate and timely administration of benefits.
• Assist in organising employee wellness programs and initiatives.

HR Compliance:

• Stay up-to-date on local employment laws and regulations.
• Assist in ensuring compliance with HR policies and procedures.
• Support HR audits and maintain accurate HR records and documentation.

Work Location and Virtual Work:This role is based at IMIs headquarters in Dublin.

IMI recognises the importance of flexible work arrangements and promotes a hybrid work model that combines in-person and virtual work. The employee has the flexibility to work remotely for a part of their working hours, subject to operational requirements and the agreement of their line manager as outlined in the Hybrid and Flexible working policy.

Candidate Requirements

• Bachelors degree in Human Resources, Business Administration, or related field (CIPD Qualification preferred).
• Previous experience in an HR support role or administrative position preferred.
• Strong organisational skills with the ability to prioritise tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Basic knowledge of GDPR legislation.
• Proficiency in Microsoft Office Suite and HRIS (Human Resources Information System) software.
• Understanding of HR principles, practices, and employment laws.
• Ability to maintain confidentiality and handle sensitive information with integrity.

To ensure IMI recruit the right people to join our team, people who actively reflect our values and culture, we take a competency-based approach to interviewing. Candidates called to interview will be asked a series of competency questions to allow them to demonstrate how their knowledge, skills and attitudes align with IMIs values and culture.

IMI is strongly committed to protecting your personal information and we process and protect your personal data in accordance with our Privacy Notice which can be accessed on our website at the following address http://www.imi.ie/about-imi/careers-imi.